Privacy Policy
Kenneth Hartwig, CPA, PLLC
Effective Date: October 25, 2026
1. Introduction
Kenneth Hartwig, CPA, PLLC (the "Firm," "we," "our," or "us") respects the privacy of individuals who visit our website.
This Privacy Policy describes how information is collected, used, and handled when you visit www.hartwigcpa.com or communicate with us through the website.
This policy applies to the Firm's public website. Information exchanged in connection with professional client engagements may be subject to additional confidentiality requirements, engagement agreements, privacy notices, and applicable professional obligations.
2. Information We Collect
Information You Provide
When you submit an inquiry through our website's Contact form, we collect the information you provide, which may include:
Your name
Email address
Company or organization name, if provided
Information included in your message
Contact form submissions are stored within Squarespace and delivered to the Firm through Microsoft 365 email. Squarespace maintains a history of submissions, including the information provided in individual messages.
We may also receive information you voluntarily provide through subsequent correspondence.
Submitting a Contact form does not automatically subscribe you to marketing communications or establish a professional client relationship.
Please do not transmit Social Security numbers, tax returns, account credentials, financial statements, or other sensitive personal or financial documents through the public Contact form.
Existing clients should use the Firm's designated client portal for confidential document exchanges.
Website Usage Information
Our website is hosted by Squarespace, which may process technical information associated with website visits, including browser and device information, pages visited, and interactions with the website.
We use Squarespace's built-in analytics to understand general website traffic, popular content, and how visitors find our website.
Squarespace's individual visitor Activity Log feature is disabled on our website.
3. How We Use Information
We may use information collected through our website to:
Respond to inquiries and requests for information
Evaluate whether our professional services may be appropriate for a prospective client
Communicate with individuals who contact the Firm
Operate, maintain, and protect the website
Understand website usage and improve the usefulness of our content
Maintain appropriate business records
Meet applicable legal and professional obligations
Submitting an inquiry does not establish a CPA-client or advisory engagement. A professional engagement is established only following the Firm's acceptance and completion of an appropriate engagement agreement.
4. Cookies and Website Analytics
Our website uses cookies and similar technologies to support website functionality and, when permitted, understand website usage.
Essential Cookies
Essential cookies support necessary website operations and may help remember visitor settings and preferences.
Optional Cookies
Our website provides optional cookie categories, including performance and analytics cookies.
Nonessential cookies are restricted unless the visitor provides the applicable consent through the website's cookie preference controls.
Visitors can:
Accept all cookies
Decline nonessential cookies
Manage optional cookie categories individually
Visitors may revisit and modify their choices using the Cookie Preferences link located near the website footer.
We currently use Squarespace's built-in analytics and have not separately installed Google Analytics, Google Ads, Meta Pixel, or comparable advertising tracking integrations.
If our tracking technologies or analytics practices change, we may update this policy and the corresponding cookie controls.
5. Website Hosting and Service Providers
The Firm uses third-party service providers to operate its website and manage communications.
These include:
Squarespace: Provides website hosting, processes and stores Contact form submissions, manages cookie preferences, and provides website analytics.
Microsoft 365: Provides business email services used to receive website inquiry notifications and communicate with individuals who contact the Firm.
These providers may process information in connection with the services they provide, subject to their applicable terms, privacy practices, and legal obligations.
We may also disclose information when required by applicable law or reasonably necessary to protect the rights, security, or operations of the Firm.
6. Client Portal
Our website provides a link to the Firm's separately operated client portal, hosted through TaxDome:
The portal is used for client communications, document exchange, and other activities associated with professional engagements.
Information submitted directly through TaxDome is processed through that platform and may be subject to additional service-provider practices, professional confidentiality requirements, applicable privacy notices, and engagement terms.
The public website's Contact form is not intended for submitting confidential client documents.
7. Information Security and Retention
The Firm recognizes the importance of protecting personal and financial information.
We use third-party service providers and operational safeguards intended to support the confidentiality and security of information handled through our website and professional communications.
However, no method of electronic transmission or storage can be guaranteed to be completely secure.
Information submitted through our website may be retained as reasonably necessary to respond to inquiries, maintain business records, evaluate prospective engagements, and satisfy applicable legal or professional obligations.
Retention periods may vary depending on the nature of the information, the purpose for which it was collected, and applicable requirements.
8. Privacy Inquiries
If you have questions about this Privacy Policy or information you have submitted through our website, please contact:
Kenneth Hartwig, CPA, PLLC
Jacksonville, Florida
Website: https://www.hartwigcpa.com
Contact: https://www.hartwigcpa.com/contact
We will review privacy-related inquiries and respond as appropriate under applicable law and our professional obligations.
9. External Websites
Our website may contain links to third-party websites or services, including LinkedIn and TaxDome.
These services maintain their own privacy practices. We encourage visitors to review the privacy information provided by those services.
The Firm is not responsible for the privacy practices or content of independently operated third-party websites.
10. Changes to This Policy
We may update this Privacy Policy to reflect changes in our website, service providers, information practices, or applicable legal requirements.
Updated versions will be posted on this page with a revised effective date.